Taking responsibility for a group of people while traveling is not that easy one thinks to be. For a group trip planner, it takes a lot of planning in setting the first foot out for the trip. Behind the whole execution, the most challenging task for a planner is to take care of everyone and, at the same time, be answerable for everyone’s safety.
When planning, a trip planner needs to have ample knowledge about places and how to survive in minimum conditions. It might sound like too much to dig but in actuality, it’s not. You can say it is a general life skill that every planner must possess because you never know when conditions can change or you have to go through a stretch of days with minimum or no resources.
Here are some important tips for a group trip planner that everyone must keep in mind if they are planning to go out on a trip and is the unofficial head or group leader for a family, group of friends, or just some random strangers –
Always plan, planning especially when it comes to going out. There are several things that people forget and later regret, from an extra lunch pack to their tickets and even passports, sometimes even the dates of the trip as well. That is why it is important to take command and bring together everything necessary. The best trick is to start by making a list and adding even the smallest items to it.
Be Prepared, Check
Once you have made a list, start collecting things and go on completing them and adding them to the basket. Pack everything separately and ask the group members to do the same; don’t want anyone to lose anything on or outside the trip.
Converse about your plan and explain every minute detail to your trip members so that there is no miscommunication, share the list with everyone and ask them to follow it the same way you did. Also, be vocal about problems and issues that you all may be going to face on the trip and ensure that everyone is talking and on good terms with each other.
Have A Backup Plan
It is a must-have thing, especially after the pandemic has struck us. We all need to have a backup plan. For example, a trip planner must have a backup plan. It doesn’t matter if you are going on a domestic trip or an international one; we all need a backup to assure that we all are safe and working out a plan to get moving and getting ahead.
As a group trip planner, everyone who is a member of the trip will come to you for answers and assurances, and you have to not politely answer them but help them with their issues and explain the situation to them.
So when we mention a backup plan, it means a backup plan for the whole trip members and not just for you alone. As a group trip planner, you cannot be selfish, and you are certainly not allowed to think to escape the situation.
Do Not Take Anything For Granted
To maintain harmony in the group, you have to take care of every single issue and always keep in mind that never to take anything for granted. It can be a menial thing for you, but it can be a matter of great importance to one of your trip members. As a good group trip planner, it is your responsibility to take a stand for everyone and understand their problems.
It takes a lot of courage and responsibility to take charge of people and situations and move ahead with them. You cannot learn everything just by reading blogs and watching videos, going out there, and learning. It is good to do research, but experience often beats research to the best of the times.
However, people learn many things when they take responsibility, and just like that, you will also know the time to become the best group trip planner there is. Hope this guide helps you and prepares you best for your next trip. Good Luck!